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Education Course Inventory Workgroup

March 26, 2014


PESC is pleased to announce that a 30-day public comment period is now open on the newly proposed version 1.0 of the Education Course Inventory (Catalog) standard. Leaders within the AACRAO SPEEDE Committee and SmartCatalog had requested this standard and now with the primary development work completed, the proposed standard is now being processed through the final stages of PESC's development, approval and maintenance process.

Public comment period opens March 26, 2014 and expires at the close of business on Thursday April 24, 2014.

"The Education Course Inventory Standard is a data specification for educational institutions to exchange course information offered at their institution to other education institutions, organizations, data and software providers, states and government agencies, and/or stakeholders utilizing education information. Current and historical data about courses at the sending institution are included in this standard, which is essential information when a student transfers, or intends to transfer, from one institution to another," states Rick Skeel, Functional Director, Kuali Student and PESC Board member.

"The standard includes data determining the level, content and description of the courses which aids in the evaluation of course credit and the transferability of the credit, and facilitates advising and admissions processes. It can also be utilized by education stakeholders to evaluate and better understand the courses offered by institutions, and can assist accreditation processes as well as local, state and national reporting," Mr. Skeel, who also served as Co-Chair of the Development Workgroup, continued.

All comments from the education community and the general public must be made by e-mail to PESC President & CEO at Michael.Sessa@PESC.org. Public comments can address any and/or all part of the standard being proposed. The comment e-mail should clearly identify the:

  1. Responder full name and appropriate contact information (phone, email, organization, etc);
  2. Source of the comments, i.e., whether the comments are individual or originate from a group the responder represents;
  3. Nature of the responder's interest in the standard (what is the issue and why is it important?);
  4. Element(s) of the proposed standard with which issue is taken;
  5. Changes suggested resolving the issue(s).


Within 30 calendar days after the close of the public comment period, the Change Control Board (CCB) of PESC's Standards Forum for Education will address and consider all public comments and make, in consultation with the Education Course Inventory Workgroup any necessary revisions. All public comments will be posted to the PESC website during the review process. The CCB's consideration/revision period expires on Monday May 25, 2014 unless extenuating circumstances exist which require further deliberation.

Once any changes resulting from the public comment period have been incorporated, the CCB will recommend to the Standards Forum's Steering Committee and the PESC Board of Directors that the proposed Education Course Inventory standard be submitted to a vote by the PESC members. The PESC office will issue electronic ballots to the official contacts of PESC member organizations. Completed ballots, including the reason(s) for any rejection, must be returned to the PESC office via e-mail attachment, fax, overnight delivery, or U.S. Postal Service within ten (10) business days. PESC staff is responsible for the tabulation of the ballots; acceptance of the specification as a standard requires an affirmative vote of at least 80% of all votes cast. Once the members accept and approve the specification, the PESC Board of Directors will within seven (7) calendar days ratify the vote or refer it back to the CCB with specific instructions for further work.

PESC staff will then publish/post all necessary documents and communications and implement version control on all documents, as needed. PESC Approved Standards are freely accessible on the PESC website at www.PESC.org.


Under the PESC development, approval and maintenance policies and procedures for PESC Approved Standards, public comment period is a necessary and critical step. Organizations use PESC as a neutral link to the education community to ensure an open, transparent process when new electronic reporting or transactional formats (for data exchange) are needed. This process, based on collaboration, specifies mandatory, proactive efforts be made to ensure the public has sufficient time and preparation in knowing about upcoming requirements that may directly or indirectly impact their business processes.

One of these primary proactive efforts is asking the public to comment on the proposed electronic process before it is released as a national and/or international standard. The standard, once approved and released, will stipulate how reporting should be performed electronically, what data elements are included, and will include supporting documentation to describe how the electronic process or reporting should be implemented.

In asking the public for comment now, we seek the public's opinion on the proposed XML Schemas, Implementation Guides and Instance Documents to ensure that when used together the proposed standard, if implemented according to how it is described, will serve the need that is envisioned. In providing comment, the public can recommend improvements and/or edits so that the standard once finalized and released is that much more improved. If no public comments are made, then the proposed standard in most cases becomes the final approved and released standard.

pdf icon Letter of Intent




Version 1.0.0

Implementation Guide

Education Course Inventory Schema

Academic Record Schema

Core Main v 1.13.0


To view the files simply click on the links above. To save to your computer, right-click and select "save target as" (in IE).