August 3, 2012
PUBLIC COMMENT REQUESTED ON UPDATED IPEDS REPORTING COMPONENTS
NEW VERSIONS FOR 12 MONTH ENROLLMENT 4 YEAR, FALL ENROLLMENT 4 YEAR & LESS THAN 4 YEAR AND COMPLETIONS
PESC is pleased to announce that a 30-day public comment period is now open on updated reporting components under the Integrated Postsecondary Education Data System (IPEDS). New versions of IPEDS reporting include 12 Month Enrollment 4 Year (version 2.1.0), Fall Enrollment 4 Year and Less Than 4 Year (version 1.2.0) and Completions (version 2.0.0). Correspondingly with this update, the Education Statistics and Core Main XML Schemas are updated as well to versions 2.1.0 and 1.12.0, respectively. Public comment period opens today August 3, 2012 and expires at the close of business on Friday August 31, 2012.
The updated versions are posted on the right-hand side of this page. All comments from the education community and the general public must be made by e-mail to PESC President & CEO at Michael.Sessa@PESC.org. Public comments can address any and/or all part of the standard being proposed. The comment e-mail should clearly identify the:
The Process for PESC Approved Standards
Within 30 calendar days after the close of the public comment period, the Change Control Board (CCB) of PESC's Standards Forum for Education will address and consider all public comments and make, in consultation with the National Center for Education Statistics (NCES) of the US Department of Education any necessary revisions. All public comments will be posted to the PESC website during the review process. The CCB's consideration/revision period expires on Monday October 1, 2012 unless extenuating circumstances exist which require further deliberation.
Once any changes resulting from the public comment period have been incorporated, the CCB will recommend to the Standards Forum's Steering Committee and the PESC Board of Directors that the updated IPEDS Reporting Components be submitted to a vote by the PESC members. The PESC office will issue electronic ballots to the official contacts of PESC member organizations. Completed ballots, including the reason(s) for any rejection, must be returned to the PESC office via e-mail attachment, fax, overnight delivery, or U.S. Postal Service within ten (10) business days. PESC staff is responsible for the tabulation of the ballots; acceptance of the specification as a standard requires an affirmative vote of at least 80% of all votes cast. Once the members accept and approve the specification, the PESC Board of Directors will within seven (7) calendar days ratify the vote or refer it back to the CCB with specific instructions for further work.
PESC staff will then publish/post all necessary documents and communications and implement version control on all documents, as needed. PESC Approved Standards are freely accessible on the PESC website at www.PESC.org.
WHAT IS PUBLIC COMMENT AND WHY IS IT IMPORTANT?
Under the PESC development, approval and maintenance policies and procedures for PESC Approved Standards, public comment period is a necessary and critical step. Organizations use PESC as a neutral link to the education community to ensure an open, transparent process when new electronic reporting or transactional formats (for data exchange) are needed. This process, based on collaboration, specifies mandatory, proactive efforts be made to ensure the public has sufficient time and preparation in knowing about upcoming requirements that may directly or indirectly impact their business processes.
One of these primary proactive efforts is asking the public to comment on the proposed electronic process before it is released as a national and/or international standard. The standard, once approved and released, will stipulate how reporting should be performed electronically, what data elements are included, and will include supporting documentation to describe how the electronic process or reporting should be implemented.
In asking the public for comment now, we seek the public's opinion on the proposed XML Schemas, Implementation Guides and Instance Documents to ensure that when used together the proposed standard, if implemented according to how it is described, will serve the need that is envisioned. In providing comment, the public can recommend improvements and/or edits so that the standard once finalized and released is that much more improved. If no public comments are made, then the proposed standard in most cases becomes the final approved and released standard.
12 MONTH ENROLLMENT
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